The Folder Security tab allows you to view and edit the folder security settings for any folder in any repository.
Repository
The Repository box is a list of user-defined repositories with folder security enabled. Repositories that do not have security enabled will not appear in the dropdown list. To enable the folder security, go to the Repositories tab and click Properties
Type or select the repository you want to see.
Folder Tree
The Folder Tree of the selected repository is displayed. When a folder is selected in the tree, the Rights List is updated to reflect the rights of the selected folder and the Edit Rights checkboxes are updated to reflect the Rights List selection.
Rights List
The Rights List is a list of all users and all groups. The list displays the actual rights for the selected folder for each user and group. The rights for a user or group are determined based on actual rights assignments, inherited rights from a higher level, or default rights. See Access Rights for the rules applied when determining rights at a specific folder.
The list can be sorted by clicking the column heading. When the list has been sorted, an arrow will appear indicating ascending or descending order. Click the arrow on the sorted column to reverse the sort. The default sort is alphabetically on the User column.
The Rights List has the following columns:
• Rights – The rights of the user or group for the selected folder in the Folder Tree.
• User – The name of the user whose rights are shown in this row.
• Group – The name of the group whose rights are shown in this row.
Please Note: If making changes to a group’s folder rights, it is recommended that the group folder rights changes are applied before making folder rights changes for individual users. Users can inherit their rights from a group and changing a group’s rights may affect user rights.
Edit Rights
The Edit Rights box allows you to modify the rights of the user or group selected in the Right List. The values match the selected user or group. The Rights checkboxes can be either:
• Checked – The user or group has a right that was assigned at the folder.
• Intermediate Checked (gray check) – The user or group has the right for that folder inherited from another folder or group (for users), or is the default.
• Unchecked – The user or group has no right at the folder level.
When you have changed one or more of the rights, Apply is enabled. Multiple rights changes can be made to the Rights List for each folder. If you revisit a right after the checkboxes have been changed (even if they haven’t been applied), the checkboxes will reflect the change, although the rights in the Rights List will still reflect the right as current in the database until the change has been applied.
Apply
Click Apply to update the folder rights in the repository with all the rights changes made to the currently selected folder and the Rights List.